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6. Workspaces

A workspace is your space for projects and team collaboration. Each workspace has its own tasks, notes, members and settings. You can belong to several workspaces at once and switch freely between them.

Creating your first workspace is described in the Getting started chapter.

Switching between workspaces

The workspace switcher sits in the centre of the top bar. It shows the coloured icon, name and description of the current workspace.

  1. Click the switcher — the list of your workspaces expands.
  2. If you have many, use the “Search workspaces…” field at the top.
  3. Click a workspace — the app switches to it immediately.

The currently active workspace is highlighted in the list and marked with a tick.

The expanded workspace switcher with search and the "New Workspace" button

Creating another workspace

  1. Click the workspace switcher in the top bar.
  2. At the bottom of the list, click “New Workspace”.
  3. In the “New Workspace” dialog, fill in:
    • Workspace Name (required),
    • Description (optional).
  4. Click “Create Workspace” (or “Cancel” to back out).

The "New Workspace" dialog with the Workspace Name and Description fields

You can have as many workspaces as you like — for example a separate one for each project or client.

Workspace settings

Only the owner of a workspace can change its settings. Other members will see: “Only workspace owners can manage its settings.”

To open workspace settings:

  1. Go to Settings (the gear icon in the side menu).
  2. Choose the “Workspace” tab.

Available options:

SettingDescription
Workspace nameThe name visible to the whole team. Saves automatically.
DescriptionA short description of what the workspace is for. Saves automatically.
Automatically start tasksA toggle. When enabled, tasks with a planned start date automatically change status from Pending to In Progress when that date arrives.

The “Name” and “Description” fields have autosave — there’s no “Save” button. An indicator “Saving…” / “Saved” appears next to them.

Settings — the "Workspace" tab with the name, description and delete zone

Deleting a workspace

Caution — this can’t be undone! Deleting a workspace permanently removes all of its tasks, files and data. There’s no way to undo it. Only the owner can delete a workspace.

  1. Go to Settings → “Workspace” and scroll to the “Delete workspace” section.
  2. Click “Delete this workspace”.
  3. In the confirmation dialog, type the exact name of the workspace (a safeguard against accidental deletion).
  4. Once the name matches, the confirm button becomes active — click it to delete the workspace for good.

You must always have at least one workspace — you can’t delete the last one.

Leaving a workspace and removing members

If you want to stop belonging to someone else’s workspace, ask its admin to remove you from the team. How an admin removes members (and what happens then) is described in the Team management chapter.